Fairy of Lashes

The Three Key Features of a Document Management System

Document management is an essential aspect of any business. This is where you create, store and distribute all outbound documentation and where you manage the flow of information to your customers. A well-managed process for managing outbound documents can improve customer service, boost sales and increase profits. However, a poorly run document management system could result in chaos, lost documents, and chaos that could damage your brand’s reputation as well as cost you money and even lose customers.

Storage, capture, and retrieval are the three major elements of a system that aids in document management. This involves scanning paper into a digital format and indexing the document using hand entry, enterprise resource management (ERP) Integration as well as zonal optical character recognition (OCR), or barcoding, before dispersing the document to be used. A EDMS will facilitate collaboration within a company through features such as tagging and categorization.

Central storage can shield your documents from error and malicious intent through access controls and version control. This ensures that the most current versions are always accessible, and older versions can be archived easily.

Outbound document management systems are also an excellent way to ensure compliance with internal or external regulations. Features like automated workflows document classification, tagging and retention schedules can help you comply with ISO 9001 Document Management Standards or FDA and GMP regulations.


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